Deep Doc for SAP
The Problem
Manual invoice processing is one of the most expensive and error-prone tasks in SAP finance and procurement. Staff key data from paper or PDF invoices into SAP manually, vendor details, line items, amounts, tax codes, introducing transcription errors, slowing approval cycles and creating audit risk.
OCR tools help with data extraction, but without deep SAP integration they create a new manual step: reviewing extracted data and posting it to SAP. The result is a partial improvement at best.
The Solution: DeepDoc
DeepDoc is a document and invoice automation product built by SXC Group that integrates directly with your SAP system. It uses AI-powered document recognition to extract data from inbound invoices and documents, validates that data against your SAP master data, and posts or queues the resulting SAP transaction, with minimal human intervention for standard cases.
Capabilities
- AI document recognition: extract header and line-item data from PDF, scanned and electronic invoices across multiple layouts
- Vendor matching: cross-reference extracted vendor details against SAP vendor master to identify the correct account automatically
- PO matching: match invoice lines to purchase orders and goods receipts in SAP for automatic three-way match
- Validation and exception handling: flag exceptions (price discrepancies, missing PO references, tax mismatches) for human review, auto-post clean invoices
- Multi-language and multi-currency: handle invoices from international supplier networks
- Document archive: store processed documents linked to SAP transactions for audit retrieval
- Reporting and analytics: invoice volume, processing time, exception rates and SLA tracking
How It Works
- Inbound capture: invoices arrive by email, supplier portal upload or scan; DeepDoc captures and classifies them automatically.
- AI extraction: document recognition extracts structured data (vendor, date, amounts, line items, VAT).
- SAP validation: extracted data is validated against SAP master data (vendor master, PO, material) in real time.
- Auto-post or exception queue: clean, matched invoices post to SAP automatically; exceptions are routed to an approval queue with extracted data pre-populated for fast resolution.
- Archive and audit trail: processed documents are linked to SAP FI documents and stored for retrieval.
SAP Integration
DeepDoc integrates with SAP via standard interfaces:
- SAP FI/MM: direct posting to accounts payable and goods receipt workflows
- SAP Vendor Master: live lookup for vendor validation
- SAP Purchase Orders: two-way and three-way matching against MM purchase orders
- SAP BTP (optional), cloud deployment and integration via BTP services
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Benefits
- Reduce invoice processing cost per document
- Accelerate approval cycles and improve on-time payment performance
- Eliminate manual keying errors from AP workflows
- Improve audit readiness with a complete document trail linked to SAP transactions
- Scale document processing volume without adding headcount
Request a Demo
Contact SXC Group to see DeepDoc processing invoices against a sample SAP environment.